Speak a job and a priced, branded quote comes back. Send it by WhatsApp, watch it get accepted, invoiced and paid -- with CIS and VAT handled. Built for the van, not the desk.
Quotes scribbled in the van, invoices forgotten, clients you have to chase three times, and a shoebox of receipts for the accountant. The admin is eating your evenings -- and your margin.
You're knackered after a day on site, but the quote still needs doing. By the time you've typed it up, the customer's gone with whoever priced it first.
The invoice went out weeks ago. Now you're sending awkward "just following up" texts instead of getting on with the next job. Cash flow shouldn't be this hard.
Splitting labour from materials, reverse-charge wording, retention you forget to claim back -- one slip and the accountant's bill (or HMRC) catches you out.
A quoting tool, an invoicing app, a notes folder, WhatsApp, a pile of photos. Nothing joins up, so you're the glue holding it all together.
No forms, no spreadsheets, no late nights. Describe the job like you'd tell your mate, and Office in a Box does the rest -- quote, invoice, chase and paperwork.
Everything a trade business needs to win work, get paid and stay on the right side of HMRC -- in one app, on one screen.
Describe the job like you'd tell your mate -- out loud if you like. A priced, branded quote comes back in seconds, built on your own rates.
Clients accept quotes and pay invoices on their phone. Polite reminders go out by themselves -- on the due date, a week late and two weeks late.
CIS deductions split labour from materials automatically, reverse-charge invoices carry the exact HMRC wording, and retention is tracked so it never gets forgotten.
The quote, invoices, payments, changes, photos and paperwork for each job on one screen -- with one-tap call and WhatsApp straight to the customer.
Contracts, terms and letters stamped with your logo. Need an awkward letter? Say what it's for, read the draft, send it.
Snap the rot before it's covered up and pin the photo to the change you price. Trade calculators and live materials prices included.
One flat price replaces the pile of apps, spreadsheets and late-night admin you're putting up with now.
| Spreadsheets & Separate Apps | Office in a Box | |
|---|---|---|
| Time to build a quote | An evening of typing | Seconds — just say it |
| Monthly cost | 3–4 subscriptions stacked up | £100 flat, all in |
| Chasing late payments | You, by hand | ✓ Automatic reminders |
| CIS, VAT & retention | Manual — easy to slip | ✓ Handled on every invoice |
| Branded to your company | Sometimes | ✓ Every quote, invoice & letter |
| Everything for a job in one place | ✗ | ✓ |
| Works from the van on your phone | Clunky | ✓ Built for it |
| Accountant export (Xero/QuickBooks) | Copy & paste | ✓ One tap |
From a one-van outfit to a small team, if you quote jobs and invoice clients, Office in a Box was made for you.
Price extensions and refurbs on the spot, get the deposit in before you start, and keep every job's money straight without touching a spreadsheet.
Speak the job from the doorstep, send a tidy quote before you've left, and let the reminders chase the money so you don't have to.
CIS split right every time, reverse-charge invoices that won't bounce back, and a clean export your accountant will actually thank you for.
Real feedback from builders and tradespeople across the UK and Ireland.
"I quoted a kitchen from the customer's driveway, spoke it into my phone, and the quote was on their WhatsApp before I'd got back in the van. They accepted it that night."
"The chasing used to do my head in. Now the reminders go out on their own and I just watch the money land. I've stopped doing invoices at 11pm."
"CIS and reverse-charge VAT were a constant worry. Office in a Box just gets it right, and my accountant pulls everything in one tap. Worth it on that alone."
No setup fees, no per-quote charges, no lock-in. Everything Office in a Box does, for one flat monthly price -- added to your existing AI QS account.
Your whole back office in one app. Cancel anytime -- no contracts, no catches.
One flat price for everything. Cancel anytime.
Same all-in tools, paid once a year. Get two months free versus monthly.
Works out at just £83.33 / month — save £200
Want to see it first? Try the live demo — or get in touch about a team plan.
Everything you need to know before getting started.
It's your whole office in one app, built for builders and tradespeople. You speak a job and a priced, branded quote comes back. Send it by WhatsApp, get it accepted and signed on the client's phone, then invoiced and paid -- with CIS and VAT handled, jobs and photos in one place, and paperwork that writes itself.
£100 per month, one flat price for everything. No setup fees, no per-document charges and no lock-in -- cancel anytime. There's also an annual plan at £1,000 a year, which works out at two months free. It's added to your existing AI QS account.
No. If you can send a WhatsApp message you can run Office in a Box. You describe the job out loud or in plain English and the app builds the quote, the invoice and the paperwork for you. It's designed for the van, not the desk.
Yes. CIS deductions split labour from materials automatically, reverse-charge VAT invoices carry the exact HMRC wording, and retention is tracked and chased so it never gets forgotten. Your accountant can pull Xero or QuickBooks files in one tap.
Clients accept quotes and pay invoices straight from their phone. Polite payment reminders go out by themselves -- on the due date, a week late and two weeks late -- so you stop chasing and start getting paid on time.
Yes. There's a live example you can poke around -- one real-looking job with a quote accepted, a deposit paid, a payment being chased and a signed change. Have a play, then start using it on your own jobs.
Speak your next job, send the quote, and let Office in a Box chase the money while you get on with the work.